Registration

*** We are sorry to hear that some people haven't received their visas.   If you are still waiting, you need to deal directly with the Australian Department of Home Affairs yourself.  Ivory’s Rock Foundation can only provide the initial Visa Support Letters - we cannot contact the Australian Department of Home Affairs for you. 

According to the information on the Department of Home Affairs website, the processing time for visas depends on many factors, for example, submitting incomplete applications and how promptly the applicants respond.

This year, the Department is apparently short-staffed due to staff members are getting sick with Covid. This may explain the visa approval delays.

It does not lessen your chances of getting your visa approved, if you call the Department and ask about your application. It is also possible to file a complaint regarding processing delays.  These delays are happening to people who are in many different countries.  (Update 12 August)

Applying for a Visa

It is a requirement of the Department of Immigration and Border Protection that you make your booking for the event prior to submitting your visa application. If your visa is refused, you will receive a full refund.
If you need a letter from us to apply for a visa, please click to complete the following form:
Visa Letter Application Form

You will need the following information to complete the form:

• Your booking number
• Full name as shown on passport
• Smartcard Number
• Email Address
• Nationality
• Passport Number
• Passport Issue Date
• Passport Expiry Date
• Residential Address

The following Australian Government website links contain relevant and current information you need to consider: 

Explore visa options - read more   

Before you apply please read the important information on the COVID Info page

Please contact your nearest Australian Consulate for further information.

1. Registration for Amaroo 2022

• There are two periods for booking the Conference Fee and the accommodation if you stay onsite.
• Early Bird starts from the moment the registration opens up until midnight 31st July  Australian Eastern Standard Time (AEST) or sold out.
• Regular price, starts  August 1st AEST
• Conference fee, Bunkhouses, Cabins and Motorhome Spaces will be subject to a flat fee without Early Bird discount.
• Tents (Bring your own), Pioneer, Deluxe and Non-Powered Vans / Campervans / Motorhomes Sites will have an Early Bird discounted fee option.

2.  Cancelation and Refunds Policy for Amaroo event 2022

2.1   Cancelation fees for bookings done at RegFox Registration website

• If you cancel your booking prior to, or on July 31st 2022 @ 11pm Australian Eastern Standard Time (AEST), you will be refunded 100% of the cost of your booking.
• If you cancel after August 1st, 2022 and prior to or on August 15, 2022 @11pm Australian Eastern Standard Time (AEST), you will be refunded 80% of the cost of your booking.
• If you cancel after the 15th August 2022, AEST there will be no refunds. Donations are non-refundable.
• If your visa is rejected by the Australian Border, we will cancel your registration at no cost, previous presentation of the letter of rejection.
• Read more about refunds and cancellations at point number 6.

2.2 Modifications in your booking

• Please, note that the system does not allow for changes in the number of people registered together. If you have booked for one person and would like to modify your booking to incorporate a second person, you will need to cancel your registration first. Same applies if you have booked for two people and you would like to reduce to one only person.
• If you have done your booking during the Early Bird period and would like to modify or change it during the regular period (on and after August 1st), you will need to pay any additional changes at its regular price.
• Any modification in your booking during the regular period (on and after August 1st) will be paid at the regular prices.
• Please, note that the Credit Card service fees are non-refundable.

3. GST (Goods and Sales Tax)

• Any additional contributions that you make are very much appreciated and will not attract GST
• All other bookings and fees are shown inclusive of 10% GST.

4. COVID 19

• The team at Amaroo will be doing everything possible to keep you safe and well during this event, including measures to prevent the spread of Covid 19.
• Masks are recommended, especially in closed areas.
• We encourage all guests to be fully vaccinated against Covid 19 and, if possible, Influenza (Flu)
• Only guests staying onsite who develop Covid 19 may be requested to move to an onsite isolation area.
• For more detailed information visit the COVID Info page.
• Please keep an eye on the Updates Page for further updates.

Important Information-  Ivory’s Rock Foundation recommends you get travel insurance to cover any unforeseen accidents, force Majeure etc that can change your travel plans and accommodation. Please, include if possible Covid 19 in your insurance plans.

5. Staying Onsite

• By booking to stay onsite, you are confirming that your health and fitness is adequate to cope with the demanding terrain and climate without the need for additional resources or assistance from Ivory’s Rock, except for that specifically offered on this website.
• Ivory’s Rock management reserves the right to transfer you to a hotel at your own expense if it is determined that the level of your health and fitness create a risk to you staying onsite.

5.1 Medical

• If you have a pre-existing medical condition, please seek advice from a medical professional before travelling.
• Any ambulance transfers and hospital expenses will be at your cost.  Please ensure you have adequate travel insurance to cover this eventuality.

5.2 Agreement to be Photographed

• This event is being photographed and videotaped. Your attendance at the event constitutes your agreement to be photographed and your permission to have your likeness used in future materials.

5.3 Making of Recordings

• Photography or recording of presentations and performances is not permitted. Audio and visual materials displayed are subject to copyright laws.

5.4 Valuable Items

• Ivory’s Rock will not be responsible for any valuables brought on site. If you choose to bring valuables and then need to leave them unattended, it will be at your own risk.
• No sharp objects or cameras will be permitted in event areas.

5.5 Admission

• By registering for the event, you are agreeing to conduct yourself in a respectful and courteous manner at all times while you are at Ivory’s Rock. IRF reserves the right to refuse admission at any time.

6. IMPORTANT - Other refunds and cancellations circumstances

• Ivory’s Rock Foundation (IRF) recommends that each purchaser (guest) has adequate travel insurance to cover their travel and accommodation costs for any eventuality as mentioned below.
• Whilst IRF appreciates there may be personal circumstances that may affect the attendance of purchasers or the late arrival of purchasers, refunds will not be given in these circumstances.
• Refunds will not be given for dissatisfaction or dislike of the event.
• Refunds will not be given for a force majeure event, including any natural disaster such as an earthquake, flood, tsunami, or other similar event caused by nature, border closure by Australian authorities and others not known or expected by the IRF.
• In the case the event dates change or the venue of the event changes, Ivory’s Rock Foundation may not refund the purchase of your Conference Fees and/ or accommodation fees. Instead, IRF may in its absolute discretion reissue your Conference Fees and Accommodation fees for use on the new dates allocated for the event and/or venue.

• Refunds will be given if the event is cancelled by the Ivory’s Rock Foundation (IRF) or the speaker is unable to attend the event provided a request for a refund is received within five working days of the announcement by IRF that the event has been cancelled. A $50 AUD administration fee will be charged by the IRF.
• Ivory’s Rock Foundation may cancel your ticket / entry during the event if the IRF considers the purchaser has behaved in an offensive manner towards the premises or another person attending or working at the event, including the speaker or any members of his family or staff.
• The Ivory’s Rock Foundation may cancel your Conference Fee and/ or accommodation fee if you behave in a way that may constitute a criminal offence at law. Likewise, your ticket may be cancelled by the IRF if you take illegal drugs, alcohol, weapons or any toxic substance into the venue. No refunds will be given in these circumstances.
• The Ivory’s Rock Foundation will not provide a refund or exchange where you have been refused entry to or evicted from the event.
• If the IRF at any time during the course of selling conference fees and accommodation fees to the event alters the price of the items such alteration will not affect the terms and conditions contained herein and do not entitle you to claim a refund on your Conference Fees or Accommodation Fees price or the difference between your items price and the newly adjusted item price.

Terms and conditions

Definition of terms
Event – refers to any and all events organised by and presented by the Ivory’s Rock Foundation (IRF) whether in its convention centre or elsewhere at another venue.

Conference Fees & Accommodation Fees – are the fees satisfied to IRF, that entitles the entry to the event and/or it's accommodation area once registration for the event is concluded and paid for by the purchaser.

Authorised Seller – refers to Ivory’s Rock Foundation (“IRF”). There is no other authorised agent.

Purchaser – refers to the person who provided their personal details and purchased Conference Pass tickets from IRF.

16th June 2022